TRADER APPLICATION FORM PLEASE COMPLETE THE FOLLOWING FORM AND CLICK SUBMIT. A MEMBER OF OUR TRADE TEAM WILL GET BACK TO YOU AND WILL ADVISE ON WETHER YOUR PITCH HAS BEEN ACCEPTED OR REJECTED First Name Last Name Phone Email Address
TRADING TERMS & CONDITIONS
It is understood that in booking exhibitor or trading space at FETFEST that the festival rules and conditions will be adhered to. This Festival is being organised by THE JUST CORPORATION and subsequently referred to in these terms and conditions as the Event Organisers. We recommend that a copy of these conditions is kept and referred to prior to attending the event.
STOCK OFFERED FOR SALE
The Event Organisers will only accept bookings from exhibitors whose stock is acceptable. Anyone wishing to book should send a detailed description of their stock or provide a web address where their stock may be viewed. The event organisers will vet applications to ensure a reasonable standard of workmanship and to avoid excessive duplication of any one kind of product. When booking please describe the goods that you will be displaying, these will be the only products you will be permitted to display. Any stall holder displaying goods other than those on their original application form may be asked to remove them.
CATERING PITCHES ARE FOR FOOD SALES ONLY AND NO DRINK OF ANY KIND CAN BE SOLD FROM CATERING STANDS
EXHIBITORS ARE REQUIRED TO DO THE FOLLOWING
All exhibitors must be set up a minimum of 60 minutes before the advertised start time. Access for catering units may be gained from THURSDAY 16th JULY at 12PM and access for TRADERS may be gained from Thursday 16th JULY at 3pm. You are not to clear away until the advertised finishing time. All stands or stalls are to be set up in an attractive manner and exhibitors. Boxes etc. are to be stored out of sight. Any vehicles (other than serving vehicles) must be parked in spaces in the designated trader parking and you must comply with our stewards requests to move cars or boxes etc. if we consider them to be in the way.
Exhibitors should check that their stand is erected correctly and must not do anything to encroach upon gangways, exits or other exhibitors access. Exhibitors must leave your stand area clean and tidy at the end of the day. Rubbish must be removed when you leave the site or placed in the on site skips/waste area.
You should specify if you require electricity for equipment when booking. ALL electrical equipment must have a valid PAT test certificate. Exhibitors must be off site by no later than 11am on Tuesday 21ST JULY.
BOOKINGS - ALL DEPOSITS MUST BE PAID AT THE TIME OF BOOKING.
A 50% OF YOUR PITCH FEE PAYMENT is payable upon booking to secure your space. Payment will be accepted by cash, card payment or BACs bank transfer. All bookings must be submitted on our current booking form and once received and confirmed you will be sent an invoice for your deposit. The event organisers reserves the right to refuse or cancel any booking without giving a reason.
CANCELLATION OF BOOKINGS
Cancellations will be accepted. Any cancellations WILL FORFEIT THEIR DEPOSIT. Any booking cancellation of less than ONE month before the festival will STILL BE CHARGED 100% of their PITCH FEE. Cancellations may be advised by phone but must be confirmed in writing. Once you have notified us in writing we will confirm the cancellation back to you. If you believe you have not received any acknowledgment of the cancellation then it is the exhibitors responsibility to chase and confirm that the notice has been received.
HEALTH & SAFETY
All exhibitors must have public, product & employee liability insurance and whilst on the site, you will ensure that your stall and surrounding area, equipment and all or any other property is in a condition that is safe for all person/s who may reasonably and foreseeably come into contact with it or be affected by it. The right of inspection is reserved by the Event Organisers and the Environmental Health Officer, before, during and after the festival.
Exhibitors are responsible for the provision of suitable fire safety equipment on their stalls where fire, flame or electrical equipment is utilised. The right of inspection is reserved by the Event Organisers and the Fire Safety Officer, of all stands and equipment. Any gas usage on site must be signed off by the safety officer before the event opens.
LIMIT OF LIABILITY
The Event Organisers will do everything in our power to ensure that you have a successful festival but cannot be held responsible for damage or theft of your stock, interruption of power or services, failure of press advertisements to appear, inclement weather, astrological incompatibility or anything else beyond their control. The event organiser does not provide insurance cover for theft or damage to your stock and recommends that you adequately insure yourself against all risks. It is a condition of booking that you understand and accept that you cannot hold THE JUST CORPORATION responsible for any losses you sustain. If in the reasonable opinion of the organisers (or any third party organiser) it is necessary to cancel an event because of prevailing weather conditions or any other reason then exhibitors will be entitled to a refund of their full PITCH FEE. Submit